How to discuss a new strategies in meetings?

Business Meeting to Discuss a New Strategies

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How to start the conversation?

Today we’re going to focus on one of the most important parts of any meeting — the opening. The way you start sets the tone for the whole discussion. If you introduce the topic clearly and share your purpose confidently, people will be more engaged and ready to participate. In this lesson, we’ll look at examples of strong meeting openings and practice how to make our own.

A good opening should:

1. Welcome participants

2. State the purpose clearly

3. Outline the agenda

4. Invite engagement

1. Opening the Meeting

Example 1 —  Strategy Discussion

Good morning, everyone. Thank you for joining today’s meeting.

Our goal today is to develop new strategies to improve our online marketing reach.
First, we’ll review our recent campaign performance, then we’ll brainstorm new ideas, and finally, we’ll agree on an action plan.
I’d like everyone to share their thoughts openly so we can find the best solutions together."

Key learnings: Good morning everyone, Thank you for joining, Our goal today,  I would like everyone to share

Example 2-  Problem solving

Good afternoon, everyone. I appreciate you all making time for this meeting.
We need to address the recent delays in our product deliveries.
I’ve prepared three possible approaches we can discuss, but I also want to hear your ideas.
By the end of this meeting, we should have a clear strategy to reduce delivery times

Key learnings:  I appreciate you all making time , we need to address, By the end of this meeting

🙋PRACTICE: 

 ✂Imagine you are the person leading a meeting. You need to welcome people, tell them why they are there, and make them ready to listen.

✂You are leading a meeting to decide on a new advertising strategy.

2. Discussion Phase

After opening a meeting, the next important stage is the discussion phase, where we brainstorm ideas from everyone. In this stage, participants use expressions to ask questions, share opinions, and show whether they agree or disagree. The goal of this lesson is to help my students learn how to participate confidently in the discussion phase, by using right expression.

Before sharing an example you have to learn some phrases below-

1. Asking for Clarification or More Information you can use -

• "Could you explain that in more detail?"

• "What do you mean by…?"

• "Can you give an example?"

2. Showing You’re Listening

• "I see what you mean."

• "That’s an interesting point."

• "I understand your idea."

3. Agreeing

• "I completely agree with you."

• "That’s a great idea."

• "I think that would work well."

4. Politely Disagreeing

• "I understand your point, but I see it differently because…"

• "That might be difficult to apply in our situation."

• "I’m not sure about that approach — what if we try…

5. Building on Someone’s Idea

• "I like that suggestion, and we could also…"

• "Adding to what you said, maybe we could…"

• "That makes me think of another idea…

Example- How to improve employee wellbeing at work?

Eve: "I think we should introduce a flexible working schedule so people can choose their start and finish times."

Riya: "That’s an interesting idea. Could you explain how it would work in practice?"

Eve: "Yes — for example, employees could start anytime between 8:00 and 10:00 a.m., as long as they complete their daily hours."

James: "I agree this could improve work–life balance. But I’m worried it might be harder to schedule meetings."

Riya: "That’s a good point. Maybe we could set fixed hours in the middle of the day when everyone is available."

Eve: "Yes, that sounds like a fair solution."

 🙋PRACTICE: 

✂Brainstorming ideas for increasing social media engagement.

3. Closing the Meeting

As I mentioned earlier, opening and closing both are crucial steps of any type of meeting. opening a meeting sets the tone, closing it leaves a final impression and ensures everyone is clear on what happens next. 

A strong closing:

1. Summarizes key points

2. Confirms decisions

3. Assigns next steps

4. Thanks participants

5. Ends on a positive, forward-looking note

Before an example--

 Let's learn some Useful Phrases for Closing a Meeting

1. Summarizing the Discussion

• "To summarize, we’ve agreed to…"

• "Today, we discussed three main points: …"

2. Confirming Decisions & Next Steps

• "Our next step is to…"

• "Let’s make sure everyone knows their tasks: …"

3. Thanking Participants

• "Thank you all for your ideas and contributions."

• "I appreciate everyone’s hard work today."

4. Ending Positively

• "I’m confident these plans will help us achieve our goals."

Example- Scenario Improving well-being at work

Alright, before we wrap up, let’s quickly review what we’ve agreed on today. 

We decided to introduce flexible working hours, with a set core time from 10:00 a.m. to 2:00 p.m. so that meetings can be scheduled easily. We’ll also gather feedback from staff over the next month to see how well the system works.

B, you’ll prepare the internal announcement, and C, you’ll design the feedback form.

Thank you all for your thoughtful ideas and cooperation today. I believe this change will really help improve our team’s work–life balance. Let’s meet again in four weeks to review the feedback and decide on the next steps.

🙋PRACTICE: 

✂ The team has discussed ways to increase sales ( create a closing)

Additional words for meetings are given below-

🔹 Difficult Words and Phrases with Meanings

Word/Phrase Meaning

Agenda                 A list of topics or items to be discussed at a meeting.

Allocate                   To assign or set aside resources, time, or responsibility for a specific purpose.

Proposed                           Suggested for consideration or discussion.

Pivot                               To make a significant change in strategy or approach.

ROI (Return on Investment) A measure of the profit made from an investment compared to its cost.

Breakdowns                       Detailed analysis or division of data into smaller parts.

Alignment                       Coordination or agreement between departments or goals.

Cross-functional team                    A group of people from different departments working together.

KPI (Key Performance Indicator)     A measurable value that shows how effectively a company is achieving key objectives.

Reconvene                         To meet again after a break.

Valuable input                         Important ideas or suggestions contributed during a discussion.

Chairperson - présidente

Let’s Practice with the help of quiz-

🔹 Quiz: Choose the Correct Term

1.
Definition: A measurable value that shows how well a company is meeting its goals.
A. Agenda
B. KPI
C. Pivot

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2.
Definition: A detailed list of topics to be discussed in a meeting.
A. ROI
B. Breakdown
C. Agenda

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3.
Definition: When two teams coordinate their goals or strategies to work together.
A. Alignment
B. Projection
C. Metric

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4.
Definition: Estimated numbers or figures for the future, based on current data.
A. Influencer
B. Projected
C. Pending

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5.
Definition: To make a major change in direction or strategy.
A. Explore
B. Allocate
C. Pivot

 

Answers

1.
Definition: A measurable value that shows how well a company is meeting its goals.
✅ Correct Answer: B. KPI

2.
Definition: A detailed list of topics to be discussed in a meeting.
✅ Correct Answer: C. Agenda

3.
Definition: When two teams coordinate their goals or strategies to work together.
✅ Correct Answer: A. Alignment

5.
Definition: To make a major change in direction or strategy.
✅ Correct Answer: C. Pivot

"EVERY MEETING IS A CHANCE TO MAKE THINGS BETTER -and build something bigger."